SummerMaine Terms & Conditions
Guests are required to sign a Short Term Lease. A link will be emailed upon confirmation that your deposit/payment has been processed along with an updated invoice. Please read, initial and sign. Please complete this within 24 hours.
Terms & Conditions of a SummerMaine Classic Vacation Rental
Lessee acknowledges that they have full and complete knowledge and accept same in its "as found” condition. The lessee will not exceed the maximum number of persons to occupy the premises. Should occupancy exceed the maximum permitted, Lessee may, at Lessor’s sole option, be required to immediately vacate the property without refund.
Lessee acknowledges that they have read the full description on the website regarding what is and is not provided with the property. This includes amenities, maximum occupancy, as well as but not limited to water view, water access if applicable.
Guest will list all guests & Vehicles.
Rent, Fees & Taxes:Total rent, plus an 9% Maine Lodging Tax, a cleaning fee, and a Processing Fee equal to 9% of the rental amount. Payment schedule is as follows: A Non-Refundable deposit of 50% of the Total Reservation is due upon reservation. The reservation is not confirmed until receipt of this deposit by the Agent.
The entire balance of rent, fees, and taxes must be received by the Agent no later than 45 days before the beginning of the rental period or, specific to this Lease.
All rental amounts and taxes must be paid in full before occupancy. All fees are non-refundable. No Rental deductions or set-off for weather are permitted.
Processing Fee/Damage Waiver Limits: Upon payment by Lessee and receipt by Agent of the Processing Fee the Lessee is relieved of responsibility for repair and/or replacement to property of the Lessor damaged by the negligence of the Lessee up to a stated value. The stated value shall be equal to 20% of the base rent amount paid by Lessee. Lessee agrees to be the responsible party for all costs of damages above said 20%. A maximum of a monthly basis for reservations longer than 28 days applies. Damage Waiver does not apply to extraordinary cleaning charges, for example, if the cleaning upon departure requires more than the standard flip, the guest assumes responsibility for difference. Pet Damages do not apply (see pet policy if applicable.)
Damages must be report within a reasonable time frame. Ie: Non-Emergency at next business hour or by email. IF an emergency calls for fire or medical service is made please call 207.596.6295 when the situation is safe.
Breach of Lease: In the event the lessee defaults by failing to pay make all payments required under this Agreement; permits occupancy by more than the permitted number of persons; or, violates any obligations set forth in the Lessees’ obligations as attached then all monies paid shall be forfeited by Lessees.
If a Lessee is compelled to cancel, the Agent will endeavor to re-rent. All Balances will remain due per the lease.
All cancellation requests must be made in writing.
As an accommodation to Lessee, Agent shall endeavor to re-rent the property at the published rental rate for the term of the Lease.
The Balance due must be paid in full upon cancellation. If the property is successfully re-rented for the term at the published rental rate, the Lessee will be refunded 50% of the Total Reservation, the non-refundable 50% of the Total Reservation will be considered a cancellation fee which will be retained by the Agent as reimbursement for re-rental costs.
If the re-rental amount received is less than the published rental rate, any deficiency remains the sole obligation of the Guest.
The property will be delivered in furnished condition and with utilities provided at no additional cost to Lessee.
Lessor warrants that the premises and all appliances, heating, plumbing and electrical systems are in proper working order and that the cost of any necessary repairs are the sole obligation of the Lessor, unless due to gross negligence of the Lessee.
Property will be professionally cleaned and made available for occupancy at Lessee’s arrival date and time specified above; however, housekeeping services are not provided during rental period.
Lessee shall use the premises for residential purposes only and agrees to keep premises in good repair, reasonable wear and tear excepted.
Lessee agrees to vacate the premises at the termination of the lease term and return key to Lessor in lockbox or to a location as directed.
Lessee agrees to adhere to, and follow, the Rules and Regulations of the Property (attached as Exhibit A) Agreement; to be responsible for extraordinary cleaning required to return the property to the “as found” condition: and, agrees that such extra cost, will be the responsibility of the Lessee.
Lessee agrees to permit the Lessor, and Agent, to enter the premises to perform necessary repairs and/or maintenance, if notified in advance. Lessee may peaceably hold and enjoy the premises without interruption during the Lease period.
Dogs: Dogs are not allowed on the premises unless the property has been designated as a pet-friendly property by the Lessor. In order to bring a dog or dogs onto the property, Lessee and/or Lessee’s invitees must have prior written approval of the Lessor, pay the required non-refundable dog fee (dog fee is determined by size and age) and execute a Dog Agreement as part of this Lease. Lessor reserves the right to refuse any dog based on breed, size, age, etc.
No sublet is permitted. If the premises should be destroyed by fire, become uninhabitable, or be rendered un-rentable due to physical causes prior to or during the lease period (assuming no negligence on the part of the Lessee), prorated rent shall be returned to lessee.
No rent shall be returned or prorated for the following: lack of TV reception, internet, cable services or cell phone reception.
Smoking is NOT permitted in the residence or on the property. All SummerMaine homes and condos are Non-Smoking. This includes tobacco, marijuana, any and all smoking materials, on decks, balconies, docks, etc. The use of all illegal narcotics is illegal. Failure to adhere to this important rules will result in immediate eviction with no refunds or proration of rent. Any damage caused by smoking is 100% the responsibility of the Tenant.
Check in/out: information and instructions on how to obtain keys to your unit will be emailed to you the week of your arrival. Check-In is after 4:00 pm, Check-Out is before 10:00 am without exception* Guest and Guests’ entire party must vacate the property and leave the keys on the kitchen counter by 10:00 am.
We cannot accommodate early check in request or late check outs at any point in the season. Early departures for any reason or at any time are not subject to rental fee proration.
QUIET USE AND ENJOYMENT: SummerMaine does not guarantee quiet use or enjoyment of the property due to noise from other persons, construction, maintenance, road work, etc. from neighboring properties or municipal areas and will not grant a rebate for circumstances originating outside the property.
Keys: Most houses are equipped with a lockbox for initial check in – please return the key to the lockbox and use the keys that are inside the property during your stay to avoid lock out. If you lock the keys in the house, there is a fee of $50.00 during regular business hours or $100.00 after business hours for key service. This fee is due at time of service.
No Smoking: All homes and condos are Non-Smoking. This includes smoking on decks, balconies, docks, etc. Failure to adhere to this important rule will result in immediate eviction.
Heat, A/C, etc.: Guests are not allowed, under any circumstance, to install A/C units or heating units of any type. This includes floor and window units. If your property is equipped with air-conditioning, please close all windows and doors and turn off the unit when you will be gone for long periods. If heat is needed, please adhere to the same consideration and keep heat to 70 and under.
Washer and Dryer: If your unit is equipped with a washer and dryer, please use “HE” (High Efficiency) laundry detergent in the washing machine. Also, please check the dryer vent for lint before using and never dry laundry if leaving the property.
Inclement Weather: During inclement weather, doors and windows must be closed. Because of the salt content of the air and the ability for weather to change quickly, all window and doors must be closed if the house is going to be vacant. Rain damage from windows being left open is the responsibility of the guest and is not covered by the Damage Waiver included in the processing fee.
Neighbors: Please respect neighbors and others around the property – do not go onto other’s property.
Quiet time: Quiet time should be observed after 9:30 PM – remember, if windows are open loud voices can travel.
Firepits: Firepits are not allowed if the property is not equipped with one. Guests are not allowed to dig a firepit on the lawn or on beaches.
Fireworks: Fireworks aren’t allowed on the property or to be used in any capacity on the property at any time. Use of fireworks will result in immediate eviction.
Owner’s Closet: Most properties are equipped with a locked Owner’s Closet. Please do not tamper with the locks or attempt to open this closet.
Septic Systems and Wells: Most properties are on private septic and wells and must be treated with care. Do not flush anything but toilet paper and do not run the water unnecessarily. In the dry months, wells in Maine can dry up. Take shorter showers at different intervals, do not run the dishwasher, washer and showers at the same time and limit dish and laundry loads.
Fireplaces: Some insurance companies do not allow guests to operate fireplaces or woodstoves. Please inquire about individual properties containing fireplaces or woodstoves. No firewood is provided. Guests who use these amenities must be well-versed in proper and safe utilization. Pools, private beaches, quarries, ponds: Guests understand that properties with these amenities do not provide any lifesaving devices, lifeguards, etc. Use of these amenities are at guests’ own risk
Docks and Wharfs: Guests renting properties equipped with these amenities recognize that the use of these facilities is at guests’ own risk. If a boat is to be tied up to the wharf, it is the guest’s responsibility to determine that the wharf and float can handle the length and weight of boat and that depth of water at high and low tide is adequate for the draw of the boat. This is also true for properties equipped with moorings. Guests hold Agent and Property Owner harmless for any damage caused to the any vessel by use of these amenities.
Pet Policy: The pet policy is applicable to dogs only – cats or other pets are never allowed. Every pet (even a visiting pet) must be disclosed to SummerMaine.com BEFORE your arrival. If you arrive with an unapproved pet you will be immediately evicted with no return of deposited funds. All pet waste must be picked up and disposed of properly, pets are never allowed on the furniture or beds and no wet pets are allowed in the house. All pets must be leashed when outside. Please consult individual towns for beach rules regarding dogs on the beach. You are responsible for researching this information as ordinances can change yearly.
Cleaning, check out: If an excessive amount of cleaning is required (more than 4 hours), the guest will be responsible for extra cleaning and laundry fees. In order to avoid this, we ask that guests, prior to check-out do the following: start a load of dishes, bed stripped and pile towels neatly in the bathroom, remove leftovers from the refrigerator, take all trash to trash cans. All windows are to be closed and locked. In addition to any damages caused due to windows and doors being left unlocked - a service charge of $125.00 will be charged. Keys are to be returned to the location they were at arrival. Keys locked in house will be subject to a service charge of up to $100.00.
Maintenance: Problems in the home or condo will be handled in a timely and professional manner but are subject to availability of repair people, etc. There will be no refunds or adjustments for malfunctioning equipment.
Damages: damages NOT reported to SummerMaine immediately will NOT be covered by the DW and all associated costs will be the responsibility of the Tenant. .
Phones:Landlines are not always provided - if a landline is required, you are responsible for determining if the property is equipped with one prior to your reservation. No rent shall be returned or prorated for lack of phone service.
Cell Phone Service: Cell phone coverage cannot be guaranteed and will also be affected by the elements such as fog or location (remoteness from cell service tower).
Internet, Cable/Satellite, DVD, etc.: We DO NOT provide internet, cable television or satellite television support and/or troubleshooting. Login information is provided in the House-book at each house – please consult this book for additional information. Service calls can take as long as a week to schedule, therefore, we cannot guarantee cable and internet. No rent shall be returned or prorated for the following: lack of TV reception, internet, cable services or cell phone reception.
Forgotten items: SummerMaine is not responsible for items left behind. If items are found and guest would like to have the item(s) returned, the fee will be $50.00 plus postage.
Mail: For mail and package delivery during your stay, please contact the local post office before your arrival. You may find the contact number for all local post offices at www.usps.com
Events: We no longer offer any of our properties for weddings or gatherings of any size. You may not host a reception or any event of any kind (anniversaries, reunions, etc.) at any of our properties.
Exception for check out time: Gable Ends in Port Clyde and Rose Cottage in Port Clyde have a check out time of 9:00 AM. Check in time is 4:00 PM. If you are a guest at these properties, you must adhere to these times.